A step-by-step guide to managing your school user (admin) account on DSF's website.
As part of our new website, several changes have been made to our user accounts and all schools in western Australia have been provided with a new school admin user account. Schools now have more flexibility in managing staff access to our online resources, purchasing resources through our online store and booking professional learning and/or consultations. Accessing your school admin user account on our new website is an important step to take as it will allow you to:
- Update primary and secondary contact details
- Manage sub-users (staff members) of your account and set individual permissions for how your staff can interact with the website (for example, purchase goods on behalf of the school)
- View and track orders made through our new online store including instant access to copies of invoices
- View and manage current bookings for professional learning held on site at DSF
In addition, if you have a current membership you will also have access to:
- Member only resources including digital copies of our Bulletin and several member-only resources
- Check current library loans and reserve new items
- Automatic application of member discounts to online orders and event bookings (when a sub-user is logged in to their own account or school account)
- The ability to view details about your current membership including expiry dates
To access your school admin user account with DSF please follow the steps below.
First time accessing your school admin user account?
To access your school admin user account for the first time with DSF please follow the steps below. You will be asked to provide an email address and to set a password for your school account. For most schools in Western Australia, the school admin user email has been set as the main contact email address listed on the school's website (for example: email@example.com). You will need access to this email mailbox in order to complete the initial registration process.
Are you looking for information on managing sub-users?
If you have already successfully logged into your school admin user account, you will be able to add and remove sub-users, check and change permissions and set contact details. School admin users will also be able to view all orders (and invoices) made on behalf of the school.
Logging in to your school admin user account
Click on the green login button.
Log-in to your school admin using your school admin email and password. For most schools in Western Australia, the school admin user email has been set as the main contact email address listed on the school's website (for example: firstname.lastname@example.org). If you have not yet logged into the school admin user account, please leave the password field blank. If you are unsure of your password, you can reset this by selecting the 'I forgot my password' link.
Step Three (if you have needed to reset your password)
Enter in the school's general admin email and click on the reset password button. If your school has already been registered with DSF, you should receive an email (sent to the school's general admin email address) with a link to set your password.
If you do not receive this email, it is possible that your school has not yet been registered (a new school in WA) or we may have a different email address recorded for your school. Please get in contact with DSF (+61 8 9217 2500 or email@example.com) for assistance with adding your school or accessing information about your current school details.
Once you have set your password, you can return to the login screen and log in with the school admin email address and password.
Managing your sub-users and school admin details
Click on the green login button.
Enter the school admin email address and password and click login.
Once you have logged in you will be directed to the school admin account dashboard. Click on the view your account button.
Once you click on the 'view your account' button, you will be taken to your school profile. From here, you can update your password, view details about your current membership (if you are a member school), view details about library items currently loaned to staff members associated with your school, manage users, view event bookings (past and future), access copies of invoices and view orders made on behalf of your school.
To manage your sub-users, click on the users tab on the left hand side. From this screen you will be able to set your primary and secondary contacts (please note, these two contacts will receive all official correspondence from DSF including a copy of our Bulletin).
To add sub-users you can either select 'add existing user' (used when your staff member already has an existing personal account on DSF's website) or 'add new user' (used when your staff member does not have an existing personal account). If you are unsure whether a staff member already has an account, please choose 'add new user'. The website will automatically check their email address and indicate if they already have an account on our website.
When adding a sub-user, you can set individual permissions for each user. The following permissions can be applied:
Admin: This user will be able to add and remove staff, change permissions and view all orders and invoices.
Borrower: If your school has a current membership, this sub-user will be able to borrow books from DSF's library on behalf of the school (limits apply to the number of books able to be borrowed by a school at any one time)
Purchaser: This sub-user will be able to make purchases through our online store on behalf of the school, including purchasing via purchase order.
Event Booker: This sub-user can make bookings for events and professional learning workshops on behalf of themselves and others at the school.
Sub-users will now be able to log into their own accounts (using their email address added above) and depending on what permissions have been set above, they will be able to make purchases and book events on behalf of your school. If your school has a current membership, member discounts will automatically apply to any online order or event booking once they navigate to the checkout process and select 'purchase for your school'.
Are you a current member?
To access member benefits such as discounts on all purchases through our online store, event bookings and access to our resource library, Schools can purchase a yearly membership (January through to December). For information on becoming a member, or to renew your membership, please click on one of the links below.
If you have any questions about accessing your school admin user account, becoming a member or would like to speak to a DSF staff member, please contact one of our team members at firstname.lastname@example.org